SUCCESSFUL  BUSINESS IN WEST AFRICA 

     

PR & EVENTS ORGANIZERS

 

As event organisers we are responsible for the production of events from conception through to completion. Events can include:

 

Exhibitions and fairs

Conferences

Company’s products formal presentations to relevant authorities

Promotions and product launches

Social events

Communications Events

 

• researching markets to identify opportunities for events;

• liaising with clients to ascertain their precise event requirements;

• producing detailed proposals for events (e.g. timelines, venues, suppliers,                                                                               legal obligations, staffing and budgets);

• agreeing to, and managing a budget;

• securing and booking a suitable venue or location;

• ensuring insurance, legal, health and safety obligations are adhered to;

• coordinating venue management, caterers, stand designers, contractors and equipment hire;

• organising facilities for car parking, traffic control, security, first aid, hospitality and the media;

• identifying and securing speakers or special guests;

• planning room layouts and the entertainment programme, scheduling                                                                                        workshops and demonstrations;

• coordinating staffing requirements and staff briefings;

• selling sponsorship/stand/exhibition space to potential exhibitors/partners;

• preparing delegate packs and papers;

• liaising with marketing and PR colleagues to promote the event;

• liaising with clients and designers to create a brand for the event and                                                                                       organising the production of tickets, posters, catalogues and sales                                                                                           brochures, plus social media coverage;

• coordinating suppliers, handling client queries and troubleshooting on                                                                                       the day of the ;event to ensure that all runs smoothly;

• post-event evaluation (including data entry and analysis and                                                                                                     producing reports for event stakeholders).