Local Partner of 2015 C4ISR and African Homeland Security Conference 

     

PR & EVENTS ORGANIZERS

 

As event organisers we are responsible for the production of events from conception through to completion. Events can include:

 

Exhibitions and fairs

Conferences

Company’s products formal presentations to relevant authorities

Promotions and product launches

Social events

Communications Events

 

  • researching markets to identify opportunities for events;

  • liaising with clients to ascertain their precise event requirements;

  • producing detailed proposals for events (e.g. timelines, venues, suppliers,                                                                               legal obligations, staffing and budgets);

  • agreeing to, and managing a budget;

  • securing and booking a suitable venue or location;

  • ensuring insurance, legal, health and safety obligations are adhered to;

  • coordinating venue management, caterers, stand designers, contractors and equipment hire;

  • organising facilities for car parking, traffic control, security, first aid, hospitality and the media;

  • identifying and securing speakers or special guests;

  • planning room layouts and the entertainment programme, scheduling                                                                                        workshops and demonstrations;

  • coordinating staffing requirements and staff briefings;

  • selling sponsorship/stand/exhibition space to potential exhibitors/partners;

  • preparing delegate packs and papers;

  • liaising with marketing and PR colleagues to promote the event;

  • liaising with clients and designers to create a brand for the event and                                                                                       organising the production of tickets, posters, catalogues and sales                                                                                           brochures, plus social media coverage;

  • coordinating suppliers, handling client queries and troubleshooting on                                                                                       the day of the ;event to ensure that all runs smoothly;

  • post-event evaluation (including data entry and analysis and                                                                                                     producing reports for event stakeholders).

 

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